Job Title: Community Association Manager – Portfolio

Location: Hammersmith Corporate Headquarters: Englewood, Colorado

Openings: 2

Reports To: Director of Community Association Services

Department: Community Management

Exemption Status: Salary/Exempt

Summary: Facilitate, advise, educate and assist Board of Directors, their Committees, and Owners, in the daily management and operations of the Association’s business.

Essential Duties and Responsibilities:

• Plan, schedule, organize and facilitate Membership and Board meetings of the Association within the parameters of the governing documents, and in keeping with Company standards.
• Work with Director of Community Association Services to create, implement and participate in Board Member training processes and programs.
• Responsible for the preparation of a Management Report and Board Packet to be distributed to the Board of Directors seven (7) days prior to Board meetings including: blurb of the month for Boards (BOMB); pending & completed action items; items requiring Board decisions, a financial report summary; a list of contracts with expiration dates; a list of Board Members with term limits; a calendar specific to the Association’ activities, maintenance needs, and contract expirations; management suggestions for the betterment of the community; as well as goals and objectives for the community as set by the Board.
• Responsible for the timely development and delivery Board packets to both the Director of Community Association Services for review & quality assurance no later than 10:00am on the submittal due date for Board distribution and to the Association Board following internal quality assurance review.
• Draft minutes from Membership and Board meetings within seven (7) days following the meeting. Distribute to Director of Community Association Services for quality assurance within the same seven (7) days following the meeting.
• Annually prepare and present a Key Result Area (KRA) report for each Association within 90 days of the Hammersmith Management Agreement renewal date.
• Manage the Hammersmith Management Agreement renewal process for each client by reviewing the current rate; evaluating and recommending appropriate rate increases; generate and submit the contract renewal form to the Director of Community Engagement; review, present and close the renewal with the client; and ensure returned signed contracts are submitted to the appropriate person within the prescribed timelines.
• Regularly perform site visits according to assigned Client Association’s Management Agreement to check property conditions, make maintenance recommendations, and note violations in accordance with the Association’s governing documents.
• Prepare annual budgets no less than 90 days prior to fiscal year end (unless otherwise specified by the Client Association’s Management Agreement), including absorption schedules where applicable with delivery to the Board of Directors for review and in compliance with contract stipulations.
• Review and understand financial statements in order to report and advise the Board of Directors as it relates to Association’s financial status, investment strategies including timelines, and operating budget variances, and facilitate addressing financial questions from the Board of Directors in partnership with the Accounting Manager.

Supervisory Responsibilities: (If applicable)

• Ensure that staff members are in compliance with all company policies per the Hammersmith® Employee Handbook.
• Coach and mentor staff to achieve performance goals.
• Provide recruiting requests to Human resources for available positions within the department; interview and hire employees.
• Train and develop staff; create training calendars.
• Provide timely one-on-ones with staff.
• Monitor and report on staffing needs within the department.
• Review employee timesheets/punches for accuracy.
• Handle disciplinary issues with support staff.
• Create employee action plans as needed.

Working Environment:

• This position operates in a professional office setting with usage of standard office equipment. Will be required to make on-site visits to other locations as necessary.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This position operates in a professional office setting with usage of standard office equipment. Will be required to make on-site visits to other locations as necessary.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

To apply, please click link: http://ehammersmith.atsondemand.com/index.cfm?fuseaction=512696.viewjobdetail&CID=512696&JID=677263