Job Posting: General Manager

Breckenridge, CO

Blue River Property Management, LLC.

We are a 20-year, locally owned and operated property management company specializing in condominium and townhome association management exclusively in Breckenridge, CO.  Our focus is solely on the physical property management and business management of our homeowner’s associations (HOA) and we do not perform rental management.

Our customer is our HOA board of directors and owners.  Our mission is to provide the highest quality property and business management to our associations.  Our team members pride themselves on daily on-site care and attention to our properties as well as outstanding communication to our customers.

We are looking for a strong leader with positive people management skills and clear communication.  The General Manager is part of our leadership team focused on daily operations in support of our company, customers and mission.

Responsibilities

• Oversee daily operations in support of our 21 homeowner’s associations.
• Develop and grow a relationship with the property managers assigned to a set of properties.  Support the HOA and owners of the properties by handling HOA issues quickly and professionally.  Proactive communication and follow-thru to bring issues to a timely resolution.
• Develop & maintain good working relationships with vendor partners, insurance companies, state & local entities in support of our mission.
• Lead by example to ensure company Performance Evaluation Criteria are maintained and our high standards are met across all properties.
• Understanding of budgets and importance of balancing required maintenance and special projects against the HOA’s annual approved budget. 
• Manage an efficient and high-quality team, ensuring they are trained, effective, and adhere to all company policies and procedures.
• Support your team and owners by responding to emails, calls and requests.
• Support upper management by conducting annual meetings, including budget preparation and presentation to boards and owners as needed.
• Occasional need to perform property management and maintenance duties.
• Establish and maintain open, collaborative relationships with upper management.
• Provide backup coverage for upper management when necessary.

Required Background and Experience

• CAM designation or greater preferred.
• Prior property management/general manager experience.
• Computer skills including MS Office Suite, QuickBooks Accounting Software or equivalent.
• Availability to work Monday through Friday – Occasional Saturday, as needed. 
• Professional communications; Email, phone calls, video calls and texts.
• Ability to work well under pressure in a changing and fast-paced environment.
• Excellent time management skills with ability to multi-task & handle interruptions.
• Highly responsive and reliable 
• Strong attention to detail
• Adhere to all company policies and procedures
• Perform duties of the job which require:  
• • Ability to stand, sit, and walk for an extended period of time.  
  • Push, pull, and lift up to 25 pounds
  • Bend, stoop, squat, kneel, and twist

Compensation

• $60K - $65K/year depending upon experience

Benefits

• Housing Available – 1 bed/1 bath condo in Breckenridge ($1,200 mo.)
• Paid Time Off Program 
• Flexible vacation time
• Career advancement opportunities
• Required equipment to be successful (Cell phone, credit card)
• Access to company vehicle
• Employee discounts

Qualified candidates may submit a resume to trish@blueriverpropertymgmt.com.

Job Posting: Operations Manager

CCMC currently has an Operations Manager position at Backcountry in Highlands Ranch, CO! 

The Operations Manager, reporting directly to the Community Manager, will assist in all aspects of daily business operations while maintaining the management direction of the community association in concert with the governing documents, the community’s vision, Colorado state law, and the CCMC management contract. The Operations Manager will oversee related service contractors, supervise and schedule gatehouse staff, as well as interact with community residents and volunteers and perform other duties as assigned. The position requires the ability to multi-task on a variety of levels with the utmost of focus and professionalism. The Operations Manager serves as an integral part of the leadership of the community, and includes significant interaction with the community’s development team. 

The Operations Manager must have knowledge of community association management principles, procedures, and standards.  Strong interpersonal and communications skills, project management experience and the ability to meet deadlines are essential to the success of this position. 

The ideal candidate should have a minimum of 2 years of experience in HOA management or related community association experience, a strong operational background, be teamwork oriented,  and have excellent communication skills.  Additionally, they will also be organized and efficient; a multi-tasker and self-starter; computer literate with knowledge of MS Office programs including Outlook, Word and Excel and other PC-based software; and will exercise independent judgment in carrying out instructions.  Excellent customer service skills required. CMCA or other CAI accreditations as well as graduation from college with an associate degree preferred. 

Candidates must be able to work longer than an eight-hour day or a forty-hour week; must be able to respond to after-hours emergencies as necessary; and must have a valid driver’s license and current vehicle liability insurance. 

All prospective employees must pass a pre-employment drug screen and background check. 

CCMC team members enjoy a comprehensive benefits package including medical, dental and life insurance; company-matching 401k contributions; flexible spending accounts; paid vacation, holiday, medical and volunteer time; an employee assistance program, and professional education opportunities. 

Backcountry is located within the Highlands Ranch master planned development in the southwest suburbs of Denver, CO.  Backcountry is a high-end, gated community that has 1,255 homes and includes over 700 acres of private open space, the Discovery Center and the Sundial House community center with pool and other neighborhood amenities.  The community backs up to the Backcountry Wilderness area and has views of the Rockies, downtown Denver and the Great Plains.  This is a special place.  

If you are interested, please email your resume to backcountry@ccmcnet.com. 

 

Job Posting: Director of Community Management

The Community Director has the scope and authority to lead the team assigned to ensure employee and client retention and growth. The Community Director is responsible for knowledge of accounts in the assigned portfolio and implementing a communication program to reach clients on a consistent basis. The Community Director is responsible for enabling and implementing processes, procedures, and systems associated with project initiatives of company-wide business processes. This role will direct operations and accounting staff to research and resolve client issues and interact with other departments in the pursuit of client services and to support the management team.

• Manage portfolio of community properties TBD annually by Branch President and Vice President
• Establish and maintain positive relationships and communicate successfully with leadership and support teams
• Provide supervision, oversight and training for a staff of management
• Implement a proactive communication calendar to consistently communicate with our clients
• Determine appropriate staffing needs and oversee onboarding and training
• Perform Performance Planning Reviews and quarterly touch-in's to direct reports and oversee to ensure the process is achieved for all in the downline
• Directly responsible for action plans relative to retention efforts of at risk clients including meeting attendance and account support up to and including transition to a manager and for customer thermometer response and follow up with client and staff
• Attend meetings with directors/clients and prospective clients as needed
• Responsible for timely reporting and communication to leadership about client and assigned team and portfolio of clients
• Responsible for oversight of financial impact including but not limited to the following functions; chargebacks, Manager/Admin productivity, payroll overtime control
• Responsible for team delivery of materials per contract to clients
• Responsible for delivery and adherence to company programs, information and directives
• Responsible for teams efforts to successfully utilize integrated services to clients
• Participate and provide oversight of internal controls and management standards
• Directly responsible for observing, displaying and promoting the company pillars, values, goals and branch management plan

Requirements

• 5 - 7 years of Management and/or Supervisory experience required
• 3 -- 7 years of Community Association experience and Portfolio Management experience preferred
• Knowledge of GAAP at a proficient level
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at an expert level
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at an expert level
• Professional communication skills (phone, interpersonal, written, verbal, etc.)
• Self-motivated, proactive, detail oriented and a team player
• Confidentiality and discretion in the performance of all duties and responsibilities
• Time management and time critical prioritization skills

 

Company Description

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision. To learn more, visit www.associaonline.com.

Location

Fort Collins, CO

 

Benefits Summary:

• World-Class Training
• Additional Income Opportunities
• CAI (Community Association Industry) Course/Designation Assistance
• Paid Time Off/Holidays
• Comprehensive Medical Benefits
• Wellness Incentives
• Mileage Reimbursement
• Company Cellphone
• Work From Home weekly options
• Assistants to support the community's needs

Compensation

• ​$75,000-$85,000: experience highly considered

Job Description: Finance Manager

KEN-CARYL RANCH MASTER ASSOCIATION

Reports To: Executive Director 

Starting Pay Range: $27-$32 per hour

Employment Classification: Part-Time Non-Exempt, 25-32 hours per week

POSITION SUMMARY:

Maintains financial records of the Master Association, including financial statement preparation, asset accounting, accounts receivable, accounts payable, collections, billing, payroll, and other accounting functions. The Master Association offers a flexible schedule, positive work environment, and paid time off.

POSITION FUNCTIONS:

ACCOUNTS RECEIVABLE:

• Account maintenance to maintain MA, Life at Ken-Caryl, and Equestrian Center customers. 
• Reconcile and balance cash deposits to ensure deposits are completely posted for MA, Life at Ken-Caryl, and Equestrian Center.
• Download, import, and post daily MA receivables into appropriate accounts.
• Maintain ACH files and import monthly ACH files to the bank.
• Prepare monthly billing for MA dues, Life at Ken-Caryl, and Equestrian Center. Coordinate with LKC editor and EQC Manager for monthly billing. 
• Post late fees and prepare delinquency notices for MA dues, Life at Ken-Caryl, and Equestrian Center accounts. 

ACCOUNTS PAYABLE:

• Review, code, and input all invoices.
• Reconcile MA bills for multiple credit cards.
• Prepare and print checks and mail to vendors.

COLLECTIONS:

• Coordinate lien filings and releases, monitor foreclosure activities, and work with the attorney’s office. Establish payment plans to facilitate collections, including appropriate collection letters to accounts. 
• Update and maintain monthly delinquency report on all lien filings, releases, covenant liens, and files turned over to attorney’s office.

FINANCIAL REPORTS AND AUDIT:

• Prepare all reports for month-end closing and balancing in a timely manner.
• Prepare and analyze monthly financial closing journal entries.
• Reconcile bank statements to general ledger.
• Prepare monthly and year-end financial closing and reporting.
• Run fixed asset report periodically and update as needed.
• Serve as primary contact for the auditor on the annual audit.
• Maintain and reconcile petty cash fund.

OTHER DUTIES:

• Process payroll every other week.
• Member services including telephone, written, and in person inquiries pertaining to MA, Life at Ken-Caryl, and Equestrian Center. 
• Monitor balances for multiple bank accounts and initiate transfers when needed.
• Serve as liaison with Metro District Finance Director regarding monthly billing and other finance-related items.
• Assist with preparation of the annual budget.
• Assist with the annual MA Board election. 
• Reconcile classified ad payments for Life at Ken-Caryl.
• Research and implement process efficiencies and internal controls. 
• Maintain required compliance documents including but not limited to W-9s, 1099s, and insurance certificates.
• Work with title companies and coordinate with other MA staff on status requests and property transfers.
• Coordinate annual dues notification.
• Perform other related duties as assigned by Executive Director.

QUALIFICATIONS:

• Four-year college degree in accounting or related field.
• Minimum 2 years of relevant accounting or finance experience.
• Knowledge of fund accounting and GAAP.
• Outstanding organizational and time management skills.
• Attend evening board and/or committee meetings as needed.
• Willingness to obtain certification to become a public notary.
• Strong attention to detail and communication skills.
• Positive attitude and customer service focus.
• Flexibility, willingness, and ability to deal with difficult situations and step in wherever assistance is needed.
• Willing to train and become the staff specialist for the MA’s accounting software, Village Management Software (VMS). Once trained, be the staff liaison between VMS and other entities or programs that integrate with it.
• Proficient computer skills, particularly with Microsoft Office and ability to navigate accounting software used by the MA. 

To apply, email a resume and cover letter to Victoria DeSair at victoriad@kcranch.org.

Job Description: District Manager

Pinnacle Consulting Group, Inc. is a comprehensive consulting group providing management of administration, finance, operation, and capital infrastructure services to Colorado Title 32 Special Districts (metropolitan, water, sewer, park and recreation, and fire/EMS), municipalities and private entities.

We provide our clients with the highest level of expertise, efficiency, and proven procedures in the industry. 

Our specialties include Title 32 Special Districts (metropolitan, water, sewer, park and recreation, and fire/EMS districts) and municipalities. Our vast knowledge of these governmental entities enables us to provide the highest quality of service. Our expert staff represents over 170 years of experience with the management of administration, finance, operation, and capital infrastructure of these governments, optimizing performance. Our complete range of governmental management services includes administration, facility management, capital asset management, governmental accounting, financial services, and district formation and organization assistance.

Pinnacle Mission 

Build lasting mutually beneficial relationships with our clients and community by delivering sound solutions and exceptional service.

Company Values

• Excellence in client services with effective, efficient personal processes and procedures
• Team Work by cooperatively providing excellent service and sound solutions
• Respectful professional and humble work ethic
• Effective Leadership modeled through example
• Exceeding Expectations with continual attention to the details 

District Manager

The District Manager is responsible for all aspects of managing the operations of the District including but not limited to operation and maintenance of facilities and related services, covenant enforcement, architectural review and control, ownership and financial database management, budgeting, and managing the activities of the Board of Directors. On behalf of the district, this position manages consultants, service vendors/contractors, maintenance support personnel, and maintains contracts/records and governmental compliance on multiple assigned metropolitan, water, sanitation, park and recreation, and fire protection/emergency service districts. 

Major Responsibilities: 

1. Board of Directors Relations

• Primary responsibility is to serve the Board of Directors and manage the Board Meetings with the main goal being to provide proactive customer service to all Boards, its constituents, consultants, service vendors/contracts, and support personnel. This includes: 
• The District Manager is responsible for the overall operation of the district at the direction of the Board.
• The District Manager shall advise and inform the Board enabling the Board to make well informed decisions.
• Oversee preparation and distribution of board packets including agenda, minutes, reports, contracts, and agreements prior to board meeting.
• Efficiently run the board meetings, provide follow-up action items from the meeting, and ensure items are completed in a timely manner.
• The District Manager should anticipate situations or issues and be proactive versus reactive.  
• The Manager shall have consistent communication with the Board including periodic status reports at each board meeting.

2. Financial Management 

• Prepare annual budget for each District and coordinate all financial aspects of the District with Finance and Accounting staff.
• Assist with Bond issues on behalf of the District. 
• Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations. 
• Prepare the preliminary overall budget, in cooperation with the Finance and Accounting Department.
• Monitor budget to actual expenses regularly throughout the year.
• Provide maintenance costs estimation for various district amenities.  Review bid proposals documents to determine cost-saving opportunities.
• Oversee all accounts payable and accounts receivable activities.

3. Operations

• Coordinate with Capital and Facilities Managers to prepare annual operations plans.
• Oversees District operations per the approved Service Plan and District needs.
• The District Manager is responsible for the overall operation of the district at the direction of the Board.
• Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations. 
• Manage service/vendor contractors and implement cost containment strategies to ensure each service is on-time and on-budget.

4. Capital

• Oversight of design and installation of all District infrastructure projects. 
• Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations. 
• Work with Capital Department service/vendor contractors and implement cost containment strategies to ensure projects are on-time and on-budget.

5. Compliance

• Ensure that all required filings and notices are submitted in compliance with state statute with the appropriate regulatory agency.
• Assist the Designated Election Official in the conduct of special and regular elections according to the Local Government Election Law.  

6. Inter-Government/Constituent Relations

• Acts on behalf of the Districts with city/town departments as well as state and regional agencies to represent district’s interests. 
• Assist in preparation and distribution of approved District disclosures/information (e.g. water rules and regulations, tap fee resolutions, etc.) to builders and District constituents.
• Communicate with District constituents, property owners, builders, local municipality, county, and address local concerns, as needed. 
• Facilitate architectural review and covenant operations of the District, when applicable.
• Manages all communications, including websites, newsletters, and social media. 

7. Interoffice Relations 

• Coordinate and communicate with internal staff to ensure day to day administrative, financial, and operations of the District are maintained. 
• Assist capital and operational staff to ensure services are delivered in a timely manner to meet the needs of the District and constituents.
• Works closely with Finance and Accounting Department to ensure financial operations of district are maintained.

8. Other Duties as Assigned

Supervised by: Director of District Management and Administration

Supervises: Administrative staff, consultants, and service vendors as required and approved.

Qualifications: 

To perform this job successfully, an individual must be able to perform each major responsibility satisfactorily. The requirements listed below are representative of the skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

General Skills and Abilities:

• Ability to operate computers using Microsoft Windows and Microsoft Office including: Outlook, Word, and Excel, as well all additional relevant and required computer hardware and software 
• Professional appearance and dress consistent with desired corporate image
• Demonstrated knowledge of industry practices and terminology
• Situational awareness
• Ability to identify problems then develop and implement solutions
• Strong reasoning, judgement, problem-solving and conflict resolution skills
• Flexibility and versatility to prioritize and manage projects to completion under multiple, rapidly changing requests
• Excellent organization and attention to detail
• Motivated, driven and engaged demeanor
• Ability to anticipate needs of clients and team members 
• Able to work well under pressure, meet deadlines and follow through on work assignments
• Collaborative work style with an emphasis on building and fostering relationships
• Strong interpersonal skills, ability to communicate well at all levels of the organization.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.
• Inspires and motivates others to perform well and accepts feedback from others.
• Must be willing to carry out company goals and policies. 
• Improves and promotes quality and demonstrates accuracy and thoroughness. 
• Willing to continue professional development.

Language Skills: 

• Ability to communicate (speak, read and write) in English with individuals in person, by telephone, and by email
• Ability to read, analyze, and interpret various documents and service plans agreements in English
• Ability to compose business correspondence to a variety of audiences
• Ability to effectively present information and respond to questions from directors, managers, consultants, constituents, various groups and staff.

Mathematical Skills: 

• Ability to calculate figures and amounts as required in maintaining and reporting expenses, estimates, budgets, discounts, interest, proportions, percentages, areas, volumes and circumferences.

Reasoning Ability: 

• Ability to solve practical problems and deal with a variety of Board of Directors, constituents, service vendors, and consultants. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Education & Experience: 

• Bachelor’s degree or equivalent experience
• Multiple years of experience in Public Administration and Community Management

Equipment: Must be able to operate computer, fax machine, copier, telephone, motor vehicle.

Physical Demands: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• This position involves work in an office and outdoors at various project sites. Estimate is 75% indoors and 25% outdoors.
• While performing the duties of this job, the employee is regularly required to stand and walk. 
• Has frequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders. 
• Constant needs to perform the following physical activities: writing/typing, grasping/turning, and finger dexterity. 
• Lifting/carrying less than 10 pounds frequently. 
• Vision requirements: constant needs to read manuals, reports, financial statements, complete forms and view computer screen. 
• Hearing requirements: constant needs to communicate over telephone and in person. 

Driving Requirements: 

Work Environment: The work environment characteristics described here are representative of those an individual may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual regularly works in an office environment and does not work near moving mechanical parts. The noise level in the work environment is quiet to moderate. Occasional early morning, evening and weekend hours may be required as job duties demand.

Benefits Offered

Benefits:

401k Retirement Plan

Employee Stock Ownership Plan

Car Fleet for Business Use

Insurance:

Medical Insurance 

• HDHP Plans 
• Traditional PPO Plan 

Dental Insurance 

Vision Insurance 

Life and AD&D Insurance 

Long Term Disability Insurance 

Health Savings Account (H.S.A.)

Flexible Spending Accounts (F.S.A.: Medical, Limited, and Dependent Care)

Aflac Supplemental Insurance

Paid Time Off (PTO):

Vacation Time

Sick Time

Holiday Time

Position Information

Location:

Loveland, CO

Position Status:

Full Time Employment

Job Category:

Management

Work Experience:

Multiple years of progressively responsible experience in Public Administration and Community Management

Education Level Required:

Bachelor’s Degree in Public Administration, Business Administration, Organizational Management, Real Estate or related fields, or equivalent experience

Salary:

$70,000 - $85,000

Contact:

Submit Resume to:  DistrictMgr@pcgi.com